The readymade garments (RMG) sector in Bangladesh is the second-largest apparel exporter globally. Garments buying houses, sourcing agencies, and liaison offices serve as the vital bridge between international retail brands and local manufacturing factories. However, managing hundreds of purchase orders across dozens of partner factories using fragmented spreadsheets inevitably leads to commission leakage on partial shipments, untracked production bottlenecks, and delayed communications.
Buying House ERP by Swadesh IT transforms apparel agency operations by replacing manual spreadsheets with an intelligent, centralized platform:
Guarantees 100% commission recovery through a 4-level rate hierarchy (PO item override > Buyer+Supplier specific > Buyer default > Global default). Automatically locks confirmed rates and computes per-shipment commission invoices on partial deliveries with NBR-compliant Tax (TDS) and VAT (VDS) deductions.
Generates automated 10-milestone critical paths from order placement to ex-factory handover (including Lab Dip approval, Fit sample submission, Bulk fabric in-house, PP sample signoff, and AQL inspection). Proactive overdue alerts prevent costly air freight penalties and buyer discounts.
Enhances international credibility with 24/7 branded portals where foreign buyers can track order progress, review shipping advice, and download inspection certificates. Local factories submit Advance Shipping Notices (ASN) directly to streamline logistics.
Enforces standard international sampling plans (AQL 1.5, 2.5, 4.0) with comprehensive defect matrices (Critical, Major, Minor) and an impenetrable digital 'Quality Pass Gate' that prevents uninspected shipments.
Tracks commercial Master LCs and Sales Contracts with automated 15-day expiry warning alerts. Handles factory debit notes and compensation claims for short shipments or fabric defects.
Maintains general ledgers, trial balance sheets, and bank reconciliation. Provides 0–30, 31–60, 61–90, and 90+ days aging analysis of receivables across multi-currency operations (USD, EUR, GBP, BDT).
Features copy-paste bulk style item importing directly from Excel (Ctrl+V), 1-click WhatsApp dispatch for buyer updates, and instant print-ready commercial documentation.
